EVENT MANAGEMENT SERVICES

We start at the very beginning and understand all the key stakeholder objectives for hosting and organizing a business event. From there, we develop a detailed strategic plan with calculated action items and milestones to just develop the event plan. 

We understand the objectives, the budget, the timeline, the critical success factors, and every required milestone to have a successful event.  We help to determine, location, site, agenda, theme, support personnel, and all the logistics. Then we get consensus from all stakeholders to support the entire plan. 

With a completed event plan in place your staff can run with and execute the plan, or we can be retained to execute the plan flawlessly. 

No sure where to host your next event. We can help you. We have worked with hundreds if not thousands of venues from local restaurants, to major convention centers and everything in between. Want a unique location while on the road, we have probably been there. 

We help you select the perfect location for every type of possible meeting. We negotiate the rental of hosting contract, we get the best possible price on a facility that meets all of our criteria. 

To do that we develop the RFO, we scout potential locations, we submit the bid, we analyze all bids, select the finalist, then tour our top sites with your representative or alone if you don't have time. We present all of our findings and make our final recommendations to you before handling all contract negotiations. 

End the end you have the perfect location for well planned event.

Our staff actually reads every single word of every single contract.  Facilities wrote contracts to protect themselves from loss during your event. We have seen every possible clause when renting a facility, securing a room block, or ordering catering. We know what can hurt you and what can help you. 

Sadly we have seen event organizers get stuck with a final bill that tripled their budget, because of how the contract read. We know what to look for. 

We also have a legal team on call that will help review every contract, if your lawyers are not experienced with these types of contracts. 

We work with every major speaker bureau in North America, Europe, and Asia. We also have our ear to the ground and can find subject matter experts that aren't represented by the bureaus. 

By having this kind of access to professional and amateur speakers, we can help you build and entire speaker program, or a simple key note that has an incredible positive impact on your event and meets your budget and objectives. 

Want to have your employees or ally's give every presentation - we also work with non-professional speakers in a variety of ways. We work with a team of professional designers and speech writers that help any presentation.

Then, during the event, we handle all speaker requirements, perks, and benefits to make sure each speaker is prepped and prepared to do their best. 

The right theme and event branding are critical to a successful event.  Maybe your in house team or agency has developed the perfect theme and branding.  Or maybe you turn to our global team of designers to create the perfect theme.  Either way - no you have to make sure every aspect of your event delivers on that theme. 

Does the speaking agenda support that theme and brand? Does the location? Does the atmosphere, stage, badging, program, social media and social events drive home that message. 

Our project management team makes sure your brand and theme, no matter who created it, is not only well designed, but delivered throughout the entire event.

Every event, even an internal event needs to be well promoted. Just in different ways. 

To an internal crowd you want to make sure every one understands expectations, come prepared, and are pumped up about attending.  For an external event, you have to sell it like any  other product to make sure you have maximum attendance. We will use all the appropriate tools at our disposal to make sure your event is a success. From a programmatic,  geo-targeted campaign and print advertising, to personal invitations and telemarketing. 

We make sure your event doesn't bomb.

We handle the entire registration process. 

Our programming team will build a custom registration program or we can work with multiple online registration and ticketing programs depending on your budget. 

We handle the registration, ticketing, program and gift fulfillment, badging, welcome packets and anything else needed to get your guest on site and registered. 

We utilize a wide range of resources to make sure every event is properly staffed. First we start with your possible staff if available, then our staff. We then work with the hotel, caterer, professional staffing agencies, and event staffers. We develop the entire schedule, compensation program, and training. We make sure every staff member knows their role and can execute their jobs perfectly. 

We work with multiple environmental, experience, and event décor companies to build your perfect stage, registration area, workshop, and dining events. Every detail is covered by our event managers to make sure everything is built as designed, on time and on budget.

bklipps has several AV partners if choose not to use in-house AV services for your event. We make sure the music is perfect, the lighting sets the right mood, the sound is perfect, and everything is cued on time. 

At every event one of our team managers can be stationed at the AV control center and will "produce" the entire event if needed.

Our staff, will be on-site throughout the entire event to handle any surprises, last minute guest, speaker issues, collateral issues, and anything else that might appear. We do all the worrying and running around so you don't have to. 

For your staff we will handle all travel arrangements as necessary. For all your guest we can develop a custom online portal for all travel arrangements, or simply provide them with direction. All depending on your event travel needs. 

At a minimum bklipps will negotiate all room packages, work to get the maximum airline discounts for groups, and coordinate any airport shuttle for groups.